Creating an event
You can create an event to schedule an interview with a candidate via the dedicated stage page in the candidate profile. Here's how it works:
In a candidate's profile, under 'Hiring stages', click on the stage where you want the event to be scheduled. This will take you to the dedicated page for that specific hiring stage.
Click 'Schedule in the top-left or click the three dots in the top-right > '+ Add event'. Both options will open up the event composer.
You can either create an event from scratch, or use an event template to save yourself some time. If you and your colleagues have connected their Calendars to Homerun, you're able to see the availability of yourself and colleagues:
Make sure the following is added to your Event:
The event title, for example "First interview"
The date, time, duration and location
The event description
Optionally, you can invite additional team members or change the calendar you want the event to be scheduled
Click 'Next:Preview' to preview the invite. You'll see that attendees have the option to RSVP, they can either accept or decline the invite. Check out the article RSVP for events to learn more about the RSVP feature.
Next, click 'Send' to send the invite.
How changes to events are reflected in your Calendar
Note: if an event is set up with the integration, it can only be edited by users that also have set up their calendar feature ánd have access to the same calendar that the event was created in.
Changing event details
Changes made to your events—such as date, time, duration, or cancellation—within Homerun and the calendar will sync with each other, reflecting updates in both platforms.
Moving events to a different calendar
From anywhere in the tool, click Settings in the sidebar
Click Calendars in the Personal section
Change calendar at Default calendar
Note: The organizer of the event is the only person who can move the event to a different calendar after the event has been created. If the organizer moves the event to a different calendar, attendees won’t receive any notifications. However, attendees can still view the event without the ability to make changes. The organizer will always have access to the event, except if they lose access to the calendar it's attached to. This situation may occur if a colleague revokes the organizer's access to a calendar they were previously part of.
What happens if you disconnect your Calendar?
If the organizer disconnects their calendar from the ATS:
Events created through the ATS will no longer sync with the organizer’s calendar
Changes made directly in the calendar will not be reflected in the ATS
The disconnected events cannot be edited in the ATS anymore; they can only be removed.
To fix this issue:
Reconnect the calendar in the organizer’s personal settings to restore syncing and editing capabilities
Alternatively, delete the disconnected event in the ATS and create a new one.
For more information about connecting and disconnecting your Google or Microsoft calendar to Homerun, please read this article.