We’re working hard on a new upcoming feature: Hiring team roles. This will allow you to manage the level of access your team members have at the job level.
We expect to launch this feature in the coming weeks. You’ll receive more details about how the roles work and how to assign them once it’s released.
To prepare for this, we’re making a few small changes to the current company-level roles & permissions. These may affect how your team’s permissions are set up, so we wanted to give you a heads-up. Our team is available if you need any additional help.
What’s changing for company admins
Company admins will no longer have restricted job-level permissions. They will always have full access to all jobs.
This only impacts your company if you currently have admins without the “Job post editor” permission. (You can check who has this on the Team Management page)
What to do if this applies to you
If you don’t mind these admins having full access to all jobs, you don’t need to do anything.
If you don’t want these admins to have full access to all jobs, you’ll need to manually adjust their roles once the feature is released. (see below for details)
How things work today (before hiring team roles)
Currently, admins have access to all jobs in a company, regardless of being in hiring teams. However, job-level permissions can be mitigated if the “Job post editor” company permission is disabled for them. Blocking them from editing or publishing job posts and apply forms, or manage any job settings.
What will change with Hiring team roles
All job-related permissions will move from being set on company level to job level.
The “Job post editor” company permission will be renamed to Create jobs, and will only control whether someone can create new jobs or not.
Admins will have full access to all jobs, regardless of their assigned role in a hiring teams.
For company users, job-level access will now be manageable through the new roles. They can be assigned full access in one job and more limited access in another.
Impact on your current setup
If your company currently has admins without the “Job post editor” permission, so with a more restricted job-level access, once the feature is released, they will gain full access to all jobs.
If you don’t want that, after the release, change their company role to User and assign them to hiring teams with the Can hire role. This will give them similar access as before (managing candidates only, without editing or publishing permissions, or access to job settings).
ℹ️ Note: changing someone’s company role from admin to user means they lose access to jobs where they’re not part of the hiring team, and may also have small implications if other company permissions are enabled. (see table below)
Company permissions impact if switching from Admin → User
You can check the table below to learn how the permissions differ if they are assigned to an Admin or a User:
Company permission | User access |
Career page editor | Not affected |
Create jobs (formerly Job post editor) | Not affected |
All candidates | Access to candidates may be restricted depending on their assigned role in the respective teams. Talent pool access is not affected. |
Billing details | Not affected |
Team management | Only admins can access Settings > Team > Login policy |
Sensitive information | Not affected |
Company settings | Only admins can access Settings > Company > Privacy and Settings > Company > Public API |